Ph.D. Academic Forms, Advising Resources and Feedback

Registration Forms:

• BE Grad Student Request for Transfer Credit
• SEAS Graduate Student Academic Forms and Petitions
• BE 8990 – Specialized Research Topic Form
• Evaluation of Laboratory Rotation Experience
• Mentor and Lab Experience Evaluation Form
• The Penn Bioengineering Mentorship Compact

Helpful Scheduling Tools for All Exam and Committee Meetings:

• SEAS Room Reservations
• Doodle.com
• When 2 Meet 

Qualifying Exam Forms:

• Qualifying Evaluation of Exam and Overall Recommendations
• PhD milestones must be recorded and submitted by the student through the school’s new Penn Grad Forms  website called BP logix. To access the appropriate form for the proposal,  choose – “Penn Graduate Forms” next select “Available forms” then choose and complete the “Qualifying Examination” form by simply entering the date you successfully completed your qualifying exam and then click submit.   This will ensure that your official school record is updated. Thank you!

Dissertation Proposal Forms:

• • Dissertation Proposal Registration Form
  • Acceptance of Proposal Form (Committee chair must complete after proposal)
  • BE GG Individual Development Form – Google Forms
  • PhD milestones must be recorded and submitted by the student through the school’s new Penn Grad Forms  website called BP logix. To access the appropriate form for the proposal,  choose – “Penn Graduate Forms” next select “Available forms” then choose and complete the “Candidacy Examination” form by simply entering the date you successfully completed your proposal and click submit.  This will ensure that your official school record is updated. Thank you!

• Please printed copy of your unofficial transcripts to review courses and progress to completion of requirements

Annual Committee meeting forms:

• Annual Ph.D. Committee Meeting Report
• Annual Individual Development Form (IDP)  must be completed for thesis proposal and all annual thesis meetings

Doctoral Dissertation Defense and Applying for Graduation: 

Special dissertation defense and deposit instructions continue to be in effect for the Spring 2022 semester. Dissertation defenses may be in-person or presented via remote conferencing. All forms required for depositing will be submitted electronically, and title page signatures are not required. A printed copy of the dissertation will not be required, and the dissertation must be submitted electronically via ETD Administrator. Refer to our deposit instructions for additional guidance. 

• New link for scheduling a deposit appointment: https://calendly.com/penngraddegree/deposit
• Visit the Provost’s new website at https://provost.upenn.edu/graduate-degrees, which contains everything you need to know for graduation:
  •  Graduation application – all students must apply for graduation (adhere to timeline on provost’s degree calendar)
  • PhD Dissertation Formatting Checklist 

• • Graduate Degree Calendar
    • Exempt from tuition in final term
      • To be eligible for exemption from tuition and fees in the final semester before graduation, the PhD candidate must have successfully defended their dissertation within the Provost’s “defend by and deposit by” deadlines listed on the Graduate Degree Calendar. All necessary course work and other requirements must be completed. Please note the student MUST be registered for 9950 dissertation credit in their final term to request the waiver.
  • Graduation Information for PhD students, including a Checklist with step-by-step instructions for PhD Students
  • Graduation FAQs
• Dissertation Formatting Information
  • FAQs for dissertation formatting 
    • Note: new Doctoral Dissertation manual will be released soon, for now please continue to refer to the Library version.
• Additional FAQs and links to systems (Degree Application, Penn Graduate Forms, ETD Administrator, etc.) are also available.
• Your stipend ends at graduation, either on your deposit date or if you are continuing to do work in lab until the official graduation date and degree is posted.  You and your advisor should discuss and plan for an end date of work as a PhD student and stipend. please notify the payroll office of the date so that they are aware that your stipend should end. You must notify the payroll office so the stipend will end when you are no longer working in the lab as a PHD student. Thank you.